Posts Tagged ‘organize small business’

Simplify Your Life Checklist: Avoid ID Theft & Credit Fraud

Tuesday, May 4th, 2010

Get Rid of Junk Mail:

For severe infestation contact http://www.41pounds.org/ and sign up for 5 years of protection for just $41.00. They donate more than 1/3 of your fee to environmental or community organizations–you choose.

Junk mail production makes as much pollution every year as 2.6 million cars!

Social Security:

O Review your Earnings and Benefits Statement carefully for errors once a year. Order a free copy by calling (800) 772-1213.

Credit Ratings and Credit Fraud:

O Reduce the number of pre-approved offers you get by requesting these credit bureaus remove your name from their lists:  Experian (800) 353-0809 Equifax (800) 219-1251 TransUnion (800) 241-2858.

O Every quarter carefully check your free credit report from one of the three credit bureaus by contacting the only authorized source at  www.annualcreditreport.com OR by calling (877) 322-8228.

Opt Out of ‘Prescreened’ Credit Offers:

O Go to www.optoutprescreen.com or call (888) 567-8688) to protect yourself, elderly family members and college-aged kids from solicitations of creditors. This improves your credit rating as well!

Government Agencies: Birth, Marriage, Home Purchase, & Death

O Public records of all our major life events are sold to advertisers. Call the largest dealer, Acxiom, at their Consumer Advocate Hotline (877) 774-2094. OR go to www.acxiom.com and hit the ‘Contact Us’ link to request an opt-out form.

Terminate Unwanted Catalogs:

O Contact Abacus at optout@abacus-direct.com or write Abacus, PO Box 1478, Broomfield CO 80093.

Supply your address and the full names of everyone in your household or company.

Prevent Your Internet Browsing Data from being shared:

O Register at www.networkadvertising.org to opt out of advertisers selling your browsing ‘cookies’.

Reporting ID Theft or Credit Fraud: (Hope you never need these resources. But, just in case…)

Equifax (800) 525-6285

Experian (800) 301-7195

Trans Union (800) 680-7289

Social Security Administration fraud line (800) 269-0271

Federal Trade Commission ID Theft Hotline (877) 438-4338

The FTC ID Theft website provides guidelines for  identity theft victims: http://www.consumer.gov/idtheft/recovering_idt.html

Small Business & Home Office Tax Records Retention Tips

Monday, April 19th, 2010

80 percent of the paper that small business owners file in our offices is NEVER referred to again.  After one year that unnecessary document storage statistic increases to over 90 percent.

Eegads !! It’s no wonder we can’t find what we’re looking for. Use my paper retention tips to melt your small business paper blizzard  and for tax-time at home.

Home Tax Audit records retention guideline tip:

Written documentation for each deduction: house improvement receipts, buy/sell/donate/yearly investment statements, 1099s and/or W-2s, credit card/bank statements & checks.

After six years; Put actual tax filing papers and any essentials (W-2s/1099s into a permanent tax records archive. For details see: http://www.organizer-extraordinaire.com/Small-Business-Tax-Records-Guidelines.pdf

Then, dispose of outdated backup documentation and SHRED.

If you turn your personal tax insurance and financial record shredding over to a company — make sure they will let you watch them shred your documents.

For more tips on records retention guidelines for business and personal tax documentation check out: http://www.organizer-extraordinaire.com/Small-Business-Tax-Records-Guidelines.pdf

If you don’t need it, why not dump it?

Color-Coding Email: Save Time, Get more done and Stress less

Monday, March 29th, 2010

Color coding is an easy way to manage email…Once you know how to do it! My email tip is number 24 on the TPE blog of experts this week and I’ve included it below.

Mike at TPE has a great idea–he asks for input from other small business owners and then shares their best practices in his blog.

24. Color is just like a Porsch…There is no substitute!

To organize important email, use Outlook 2003 to color-code message headers.

At the Inbox: Select the message/sender to color-code
Choose: Tools, Organize, click on the Color option
Set the coding for ‘from’ or ‘to’
Choose your color from the drop down menu
Click: Apply Color

Now the Inbox message/sender appears with your color subject header.

Pay no attention to the pre-assigned categories. Use the colors you like for your email management categories.

Thanks to: Eve Abbott of Organizer Extraordinaire.
You can get even more of Mike’s entrepreneurial email tips at: http://www.toiletpaperentrepreneur.com/blog/manage-overwhelm-email-inbox

Save Time & get better results with www.leapfish.com

Friday, December 18th, 2009

I have been surprised to find just how much the different search engines do not show all appropriate results for any one search term. Plug the same word (s) into Google, Yahoo or BING and get mostly the same results plus there are always some obviously ‘missing links’.

Enter www.leapfish.com with a great solution: put in your search terms and just toggle through the link results for all three major search engines (with the duplicates removed). You also get a complete range of video, images and podcast results!

www.LEAPFISH.com  is now my favorite search site and I use it everyday. Save Time. Get better, faster search results. Try it, you will like it!